WPCC  2'≤/YBZ(1Y{&ܛ6٬1Ir\y=^du^&Xsݕͦ0BL1N7}X)r#XHp+!+ˊ#Gl,fx,A6aDX JɆ/r\u>!ခ0T;J*i4a[ 8?Yl)N sBk )ؼ}-m`T$f +C, JU%wc M#ܸȴ*0r;^l w|[yPG%lM%_`<^|wB,ǪT+6JO}08fd2\E'kbJwssKB~azd.[g Z^ #UN % U@ 0:U w 4   m 0N & ]w88 \\FP01\hp5760(9 Z6Times New Roman RegularX(9 Z(Times New Roman ($USUS.,8p57:i+003|xU(O$http://www.opm.gov !USUS.,  _Ԛ X<'XXXFTCII2   SYSTEMNAME: |   UnofficialPersonnelRecords!FTC. H SECURITYCLASSIFICATION:  d   Notapplicable.  0 SYSTEMLOCATION:      FederalTradeCommission,600PennsylvaniaAvenue,NW.,Washington,DC20580. x  SeeAppendixIIIforotherlocationswhererecordsmaybemaintainedoraccessed. ^  CATEGORIESOFINDIVIDUALSCOVEREDBYTHESYSTEM: *z    CurrentandformerCommissionemployees,consultants,andcontractors. F CATEGORIESOFRECORDSINTHESYSTEM:    Thissystemofrecordscontainsinformationordocumentsabouttheeducational  background,employment,andworkhistoryofindividuals.Thetypesofrecordsmaintainedvary t witheachsupervisorandCommissionunit.Eachsupervisormaymaintainsomeorallofthe Z followingrecords:writtennotesormemorandaonemployeeconductandperformance(i.e., @ employeeevaluation,employeeforms,leaverecords,workassignments,ordisciplinary &v problems),includingperformancerelatedrecordsdescribedintheGovernmentwidesystemof  \ recordsnoticepublishedbytheOfficeofPersonnelManagement(_OPM_)forthissystemof B records,_OPM_/_GOVT_Ԅ2,oranysuccessor_OPM_Ԁsystemnoticethatmaybepublishedforthis ( system.Theremayberecordsrelatingtoemployeeworkschedules,considerationgivento  applicantsforpositionswiththeFTC,and emergencycontactinformationcollectedbyvarious  officesinformally.   @*AUTHORITYFORMAINTENANCEOFTHESYSTEM: V"!   5U.S.C.1104,3321,43014305;43114315;5405,61016106;63016326;63316340; "$r# 63616373;63816387;6391;73017353;5U.S.C.Chapter75;andExecutiveOrder12107. %X $ PURPOSE(S): &$"&   ToassistCommissionmanagersandsupervisorsinmakingworkassignment,evaluation, (#( andothertypesofdecisionsrelatedtotheemployeesoftheFederalTradeCommission;toassist )$) inevaluatingperformance,preparingpromotionandawardrecommendations,preparing l*%* informalorformaldisciplinaryactions,approvingleave,coordinatingschedules,andpreparing R+&+ newsreleases;toassistsupervisorsintheinterviewing,evaluation,andselectionprocesswhen 8,', fillingpositionvacancies;andtomaintainrecordsofthoseconsiderationsandactions. -n(- ЇROUTINEUSESOFRECORDSMAINTAINEDINTHESYSTEM,INCLUDING  CATEGORIESOFUSERSANDTHEPURPOSESOFSUCHUSES:    (1)Recordsidentifyingtheindividualsworkschedulemaybedisclosedtothatextent b andforthatpurposetootherswithinoroutsidetheagency; H   (2)RecordsmaybereferredtotheOfficeofPersonnelManagementconcerningpay  d benefits,retirementdeductions,andotherinformationnecessaryfor_OPM_Ԁtocarryoutits  J governmentwidepersonnelmanagementfunctions;and  0   (3)Recordsmayalsobeusedordisclosedforanyofthepurposesorroutineusesset    forthintheGovernmentwidesystemsofrecordsnoticepublishedby_OPM_Ԁforthissystemof   records,_OPM_/_GOVT_Ԅ2,oranysuccessor_OPM_Ԁsystemnoticethatmaybepublishedforthis x  system.(Visit4Y n O  5  www.opm.gov6Oanag  7elԀformoreinformation.) ^    SeealsoAppendixIforotherwaysthatthePrivacyActpermitstheFTCtouseor *z  disclosesystemrecordsoutsidetheagency. ` DISCLOSURETOCONSUMERREPORTINGAGENCIES: ,   None,exceptasauthorizedunder5U.S.C.552a(b)(12)whentryingtocollectaclaimof  theGovernment.SeeAppendixI.  POLICIESANDPRACTICESFORSTORING,RETRIEVING,ACCESSING,RETAINING, Z ANDDISPOSINGOFRECORDSINTHESYSTEM: @ STORAGE:  \   Maintainedinfilefolders,envelopesandinelectronicformats. ( _RETRIEVABILITY_:    Indexedbyindividualsname. p!  SAFEGUARDS:  <#"   Accessisrestrictedtoagencypersonnelorcontractorswhoseresponsibilitiesrequire %X $ access.Paperrecordsaremaintainedin_lockable_Ԁroomsorfilecabinets.Accesstoelectronic %>!% recordsiscontrolledby userIDandpasswordcombinationand/orotherappropriateelectronic &$"& accessornetworkcontrols(e.g.,_firewalls_).FTCbuildingsareguardedandmonitoredby ' #' securitypersonnel,cameras,IDchecks,andotherphysicalsecuritymeasures. (#( RETENTIONANDDISPOSAL: h    l*%*   Adetailedretentionscheduleforemployeeperformancerelatedrecords;whichinclude 8,', ratingsofrecord,supportingdocumentationforthoseratings,andanyotherperformance-related -n(- materialrequiredbyagencyperformanceappraisalsystem,issetforthin_OPM_/_GOVT_Ԅ2.  Additionalinformationissetforthin_OPM_sGuidetoPersonnel_Recordkeeping_ԀforFederal  agencies. |   Recordsaregenerallyretainedinaccordancewith_GRS_Ԅ1,items18(supervisory H personnelfiles)and23(employeeperformancerecords): . ~   (1)Certainrecordsfromsupervisorspersonnelfiles,includingcorrespondence,forms,  J authorizations,requestsforpersonnelactionandothermaterialsonindividualemployeesare  0 destroyedwhensupersededorobsolete.Recordsforformeremployeesaredestroyedwithinone    yearafterseparationortransfer.      (2)Foremployeeperformancerelatedfiles,therecordsfornon-SeniorExecutive x  Serviceemployeesaretobedestroyedwhen4yearsoldornolongerneeded,assetforthin ^  _GRS_Ԅ1,item23;forSeniorExecutiveService(_SES_)employees,when5yearsoldornolonger D  needed,assetforthin_GRS_Ԅ1,item23. *z      Generally,performancerecordsforformeremployeesareretainednolongerthanone F yearaftertheemployeeleaves.Recordsonformer_SES_Ԁemployeesmayberetainedupto5years , under5U.S.C.4314.    Whereanyoftheserecordsareneededinconnectionwithanadministrative,quasi  judicialorjudicialproceeding,theymayberetainedasneededbeyondtheretentionschedulesof t _GRS_Ԅ1. Z SYSTEMMANAGER(S)ANDADDRESS: &v   Director,HumanResourcesManagementOffice(_HRMO_),FederalTradeCommission, B 600PennsylvaniaAvenue,NW.,Washington,DC20580. ( NOTIFICATIONPROCEDURE;RECORDACCESSPROCEDURES;ANDCONTESTING  RECORDPROCEDURES:     SeeAppendixII.CurrentFTCemployeesmayalsorequestaccesstotheirrecords V"! directlythroughtheirdesignatedFTC_HRMO_Ԁcontactormanagers,asapplicable,andmaybe <#" requiredtocompleteawrittenrequestformandtoshowidentificationtoobtainaccesstotheir "$r# records. %X $   FormerFTCemployeessubsequentlyemployedbyanotherFederalagencyshould &$"& contactthepersonnelofficefortheircurrentFederalemployer.Formeremployeeswhohaveleft ' #' Federalserviceandwantaccesstotheirofficialpersonnelrecordsinstorageshouldcontactthe (#( NationalPersonnelRecordsCenter,111_Winnebago_ԀStreet,St.Louis,MO631184126. )$)  -n(- RECORDSOURCECATEGORIES:    Individualtowhomtherecordpertains;individualssupervisors;managers;Performance | ReviewBoards;ExecutiveResourceBoards;andotherinterestedparties.  b _EXEMPTIONSCLAIMEDFORTHESYSTEM:    None. |  #X<'XXX<'A#