ÿWPC  •…mD-—þÁþh…s`Æ 8Z¯Þ¦/keR5‘O²+û£r‚ÈÖѵ¿ÃàOV¼%„)§ƒ†+æ-Ç O£ä¢Ï€ J÷žÐ¢|³ÿ¤øn¹`Y^v2–ÅÙ*6)Àóäf9cÆ/k¦êèÅx.š¨„g·–e$âc2Xc+òÛåÄÙñ…|§ÜV(´½jJq !3U1ÂËo #Ò³§ÕAG˜+·4oH8ªVätF÷«hª•êŒë-«­…4N¯¸ :¼ŸŸ PýµµoªeǦ}˜ ::4nÄ­éV.ï\´µ¥‡–¼tTù;‚³6—þ~èOE6܈S™@C"3ݺ¶'ïY•zðÅ{O‡Ø»G.m8’â†Í¡—guj_àc-’ȃ€š¹4 üåð,nÅæîÿ:M²¿/ÿ™Ö ú3. +¤Ç'bûm`i4XpEÍq»côÄŽ7뺼3ZçT´ô•1ï7¢u•IZÛE¦áU±C^-C"mï-´ñC²»7}Š&ž¶äH"%ÈqëPk_Õì{ÓΛ®K^L[™Ò †@2œ|#µÚ¹Ro­øj¬¦»²„~» 0×4gï­"ø4w+œÕíE\AJåt ý›5ÓV^ ´#ÉÀUN‰ %× U@Ý 0: wW 4[ o ~ m€ € € € € 0N— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — &å ‘–ù88 ˜\\FP01\hp576ÈÈÈÈÈÈÈÈ0(ÖÃ9 Z‹6Times New Roman RegularX(ÖÃ9 Z‹(Times New Roman (üœ$¡¡ÔUSUS.,Ô†ö8p57ê:i¢Ø+003|x ÿU‹ÿÿÿÿ(ÍO$——ÔÿÔòòóóÔÿÔhttp://www.opm.govÝ ƒüœ!ÝÔUSUS.,ÔÝ  ÝÔ_Ôšò òÔ‡X7ïXXXÔII.à0  àFTC€Personnel€Systems€of€Recordsó óа(#(# ÐÌò òFTC„II„1ó óÐ |Ì ÐÌSYSTEM€NAME:Ð H˜ ÐÌà  àGeneral€Personnel€Recordsð!ðFTC.Ð  d ÐÌSECURITY€CLASSIFICATION:Ð à 0 ÐÌà  àNot€applicable.Ð ¬ ü  ÐÌSYSTEM€LOCATION:Ð xÈ  ÐÌà  àFederal€Trade€Commission,€600€Pennsylvania€Avenue,€NW.,€Washington,€DC€20580.€Ð D”  ÐSee€Appendix€III€for€other€locations€where€records€may€be€maintained€or€accessed.Ð *z  ÐÌCATEGORIES€OF€INDIVIDUALS€COVERED€BY€THE€SYSTEM:Ð öF ÐÌà  àCurrent€Federal€Trade€Commission€employees.Ð Â ÐÌCATEGORIES€OF€RECORDS€IN€THE€SYSTEM:Ð ŽÞ ÐÌà  àEach€category€of€records€may€include€identifying€information€such€as€name(s),€date€ofÐ Zª Ðbirth,€home€residence,€mailing€address,€Social€Security€number,€and€home€telephone€number.€Ð @ ÐThis€system€includes,€but€is€not€limited€to,€the€contents€of€the€Official€Personnel€Folder€(Ô_ÔOPFÔ_Ô)Ð &v Ðmaintained€by€the€FTCððs€Human€Resources€Management€Office€(Ô_ÔHRMOÔ_Ô)€and€described€in€theÐ  \ ÐUnited€States€Office€of€Personnel€Management€(Ô_ÔOPMÔ_Ô)€Guide€to€Personnel€Ô_ÔRecordkeepingÔ_Ô€and€inÐ òB ÐÔ_ÔOPMÔ_Ôððs€Government„wide€system€of€records€notice€for€this€system,òòóó€Ô_ÔOPMÔ_Ô/Ô_ÔGOVTÔ_Ô„1.€€(Non„Ð Ø( ÐÔ_ÔduplicativeÔ_Ô€personnel€records€maintained€by€FTC€employee€managers€in€other€FTC€offices€areÐ ¾ Ðcovered€by€FTC„II„2,€Unofficial€Personnel€Recordsð!ðFTC.)€€Records€in€this€system€(FTC„II„1)Ð ¤ô Ðinclude€copies€of€current€employeesðð€applications€for€employment,€documentation€supportingÐ Š Ú Ðappointments€and€awards,€benefits€records€(health€insurance,€life€insurance,€retirementÐ p!À  Ðinformation,€and€Thrift€Savings€Plan€information),€investigative€process€documents,€personnelÐ V"¦! Ðactions,€other€personnel€documents,€changes€in€filing€requirements,€and€training€documents.€Ð <#Œ" ÐOther€records€include:Ð "$r# ÐÌà  àa.€€Records€reflecting€work€experience,€educational€level€achieved,€specialized€educationÐ î%>!% Ðor€training€obtained€outside€of€Federal€service.Ð Ô&$"& ÐÌà  àb.€€Records€reflecting€Federal€service€and€documenting€work€experience€and€specializedÐ  (ð#( Ðeducation€or€training€received€while€employed.€Such€records€contain€information€about€past€andÐ †)Ö$) Ðpresent€positions€held;€grades;€salaries;€and€duty€station€locations;€commendations,€awards,€orÐ l*¼%* Ðother€data€reflecting€special€recognition€of€an€employeeððs€performance;€and€notices€of€allÐ R+¢&+ Ðpersonnel€actions,€such€as€appointments,€transfers,€reassignments,€details,€promotions,Ð 8,ˆ', Ðdemotions,€reductions€in€force,€resignations,€separations,€suspensions,€approval€of€disabilityÐ -n(- Ðretirement€applications,€retirement€and€removals.Ð ° ÐÌà  àc.€€Records€relating€to€participation€in€the€Federal€Employeesðð€Group€Life€InsuranceÐ |Ì ÐProgram€and€Federal€Employees€Health€Benefits€Program.Ð b² ÐÌà  àd.€€Records€relating€to€an€Intergovernmental€Personnel€Act€assignment€or€Federal„privateÐ . ~ Ðexchange€program.Ð  d ÐÌà  àe.€€Records€relating€to€participation€in€an€agency€Federal€Executive€or€Ô_ÔSESÔ_Ô€CandidateÐ à 0 ÐDevelopment€Program.Ð Æ   ÐÌà  àf.€€Records€relating€to€Government„sponsored€training€or€participation€in€the€agencyððsÐ ’â  ÐUpward€Mobility€Program€or€other€personnel€programs€designed€to€broaden€an€employee's€workÐ xÈ  Ðexperiences€and€for€purposes€of€advancement€(e.g.,€an€administrative€intern€program).Ð ^®  ÐÌà  àg.€€Records€connected€with€the€Senior€Executive€Service€(Ô_ÔSESÔ_Ô),€for€use€in€making€studiesÐ *z  Ðand€analyses€of€the€Ô_ÔSESÔ_Ô,€preparing€reports,€and€in€making€decisions€affecting€incumbents€ofÐ ` Ðthese€positions,€e.g.,€relating€to€sabbatical€leave€programs,€training,€reassignments,€and€details,Ð öF Ðthat€are€perhaps€unique€to€the€Ô_ÔSESÔ_Ô€and€which€may€or€may€not€be€filed€in€the€employeeððs€Ô_ÔOPFÔ_Ô.€Ð Ü, ÐThese€records€may€also€serve€as€basis€for€reports€submitted€to€OMBððs€Executive€Personnel€andÐ Â ÐManagement€Development€Group€for€purposes€of€implementing€the€Officeððs€oversightÐ ¨ø Ðresponsibilities€concerning€the€Ô_ÔSESÔ_Ô.Ð ŽÞ ÐÌà  àh.€€Records€on€an€employeeððs€activities€on€behalf€of€the€recognized€labor€organizationÐ Zª Ðrepresenting€agency€employees,€including€accounting€of€official€time€spent€and€documentationÐ @ Ðin€support€of€per€diem€and€travel€expenses.Ð &v ÐÌà  àÔ_ÔiÔ_Ô.€€To€the€extent€that€the€records€listed€here€are€also€maintained€in€the€agency€automatedÐ òB Ðpersonnel€or€microform€records€system,€those€versions€of€the€above€records€are€considered€to€beÐ Ø( Ðcovered€by€this€system€notice.€€Any€additional€copies€of€these€records€(excluding€performanceÐ ¾ Ðratings€of€record€and€conduct„related€documents€maintained€by€first„line€supervisors€andÐ ¤ô Ðmanagers€covered€by€FTC„II„2)€maintained€by€agencies€at€field€or€administrative€offices€remoteÐ Š Ú Ðfrom€where€the€original€records€exist€are€considered€part€of€this€system.Ð p!À  ÐÌà  àj.€€RÔ_ÔecordsÔ_Ô€relating€to€designations€for€lump€sum€death€benefits.Ð <#Œ" ÐÌà  àk.€€Records€relating€to€classified€information€Ô_ÔnondisclosureÔ_Ô€agreements.Ð %X $ ÐÌà  àl.€€Records€relating€to€the€Thrift€Savings€Plan€(Ô_ÔTSPÔ_Ô)€concerning€the€starting,€changing,€orÐ Ô&$"& Ðstopping€of€contributions€to€the€Ô_ÔTSPÔ_Ô€as€well€as€the€how€the€individual€wants€the€investments€toÐ º' #' Ðbe€made€in€the€various€Ô_ÔTSPÔ_Ô€Funds.Ð  (ð#( ÐÌà  àm.€€Copies€of€records€contained€in€the€Enterprise€Human€Resources€Integration€(Ô_ÔEHRIÔ_Ô)Ð l*¼%* Ðdata€warehouse€(including€the€Central€Employee€Record,€the€Business€Intelligence€file€thatÐ R+¢&+ Ðprovide€resources€to€obtain€career€summaries,€and€the€electronic€Official€Personnel€FolderÐ 8,ˆ', Ð(Ô_ÔeOPFÔ_Ô))€maintained€by€Ô_ÔOPMÔ_Ô.€€These€data€elements€include€many€of€the€above€records€alongÐ -n(- Ðwith€additional€human€resources€information€such€as€training,€payroll€and€performanceÐ ° Ðinformation€from€other€Ô_ÔOPMÔ_Ô€and€agency€systems€of€records.€€A€definitive€list€of€Ô_ÔEHRIÔ_Ô€dataÐ –æ Ðelements€is€contained€in€Ô_ÔOPMÔ_Ôððs€Guide€to€Human€Resources€Reporting€and€The€Guide€toÐ |Ì ÐPersonnel€Data€Standards.Ð b² ÐÌà  àn.€€Emergency€contact€information€for€the€employee€(see,€e.g.,€FTC€Form€75),€which€isÐ . ~ Ðkept€on€the€left€side€of€the€Ô_ÔOPFÔ_Ô.Ð  d ЀÌAUTHORITY€FOR€MAINTENANCE€OF€THE€SYSTEM:Ð à 0 ÐÌà  à5€U.S.C.€1302,€2951,€3301,€3372,€4118,€8347;€Executive€Orders€9397,€9830,€and€12107.Ð ¬ ü  ÐÌPURPOSE(S):Ð xÈ  ÐÌà  àThe€Official€Personnel€Folder€(Ô_ÔOPFÔ_Ô)€and€other€general€personnel€records€are€the€officialÐ D”  Ðrepository€of€the€records,€reports€of€personnel€actions,€and€the€documents€required€in€connectionÐ *z  Ðwith€those€actions€effected€during€an€employeeððs€Federal€service.€€The€personnel€action€reportsÐ ` Ðand€other€documents,€some€of€which€are€filed€as€long€term€records€in€the€Ô_ÔOPFÔ_Ô,€give€legal€forceÐ öF Ðand€effect€to€personnel€transactions€and€establish€employee€rights€and€benefits€under€pertinentÐ Ü, Ðlaws€and€regulations€governing€Federal€employment.Ð Â ÐÌà  àThe€Ô_ÔOPFÔ_Ô€is€maintained€for€the€period€of€the€employeeððs€service€in€the€Commission€and€isÐ ŽÞ Ðthen€transferred€to€the€National€Personnel€Records€Center€for€storage€or,€as€appropriate,€to€theÐ tÄ Ðnext€employing€Federal€agency.€€Other€records€are€either€retained€at€the€agency€for€variousÐ Zª Ðlengths€of€time€in€accordance€with€National€Archives€and€Records€Administration€recordsÐ @ Ðschedules€or€destroyed€when€they€have€served€their€purpose€or€when€the€employee€leaves€theÐ &v Ðagency.€€They€provide€the€basic€source€of€factual€data€about€a€personððs€Federal€employmentÐ  \ Ðwhile€in€the€service€and€after€his€or€her€separation.€€Records€in€this€system€have€various€usesÐ òB Ðincluding:€screening€qualifications€of€employees;€determining€status,€eligibility,€and€employee'sÐ Ø( Ðrights€and€benefits€under€pertinent€laws€and€regulations€governing€Federal€employment;Ð ¾ Ðcomputing€length€of€service;€and€for€other€information€needed€in€providing€personnel€services.Ð ¤ô ÐThese€records€and€their€automated€or€Ô_ÔmicroformedÔ_Ô€equivalents€may€also€be€used€to€locateÐ Š Ú Ðindividuals€for€personnel€research.Ð p!À  ÐÌà  àTemporary€documents€on€the€left€side€of€the€Ô_ÔOPFÔ_Ô€may€lead€(or€have€led)€to€a€formalÐ <#Œ" Ðaction,€but€do€not€constitute€a€record€of€it,€nor€make€a€substantial€contribution€to€the€employee'sÐ "$r# Ðlong€term€record.Ð %X $ ÐÌROUTINE€USES€OF€RECORDS€MAINTAINED€IN€THE€SYSTEM,€INCLUDINGÐ Ô&$"& ÐCATEGORIES€OF€USERS€AND€THE€PURPOSES€OF€SUCH€USES:Ð º' #' ÐÌ(1)€Performance€Related€UsesÐ †)Ö$) ÐÌà  à(a)€To€disclose€information€to€any€source€from€which€additional€information€is€requestedÐ R+¢&+ Ð(to€the€extent€necessary€to€identify€the€individual,€inform€the€source€of€the€purpose(s)€of€theÐ 8,ˆ', Ðrequest,€and€to€identify€the€type€of€information€requested),€where€necessary€to€obtainÐ -n(- Ðinformation€relevant€to€an€agency€decision€concerning€the€hiring€or€retention€of€an€employee,€theÐ ° Ðissuance€of€a€security€clearance,€the€conducting€of€a€security€or€suitability€investigation€of€anÐ –æ Ðindividual,€the€classifying€of€jobs,€the€letting€of€a€contract,€or€the€issuance€of€a€license,€grant,€orÐ |Ì Ðother€benefit;Ð b² ÐÌà  à(b)€To€disclose€to€an€agency€in€the€executive,€legislative,€or€judicial€branch,€or€theÐ . ~ ÐDistrict€of€Columbia€Government€in€response€to€its€request,€or€at€the€initiation€of€the€agencyÐ  d Ðmaintaining€the€records,€information€in€connection€with€the€hiring€of€an€employee;€the€issuanceÐ ú J Ðof€a€security€clearance;€the€conducting€of€a€security€or€suitability€investigation€of€an€individual;Ð à 0 Ðthe€classifying€of€jobs;€the€letting€of€a€contract;€the€issuance€of€a€license,€grant,€or€other€benefitÐ Æ   Ðby€the€requesting€agency;€or€the€lawful€statutory,€administrative,€or€investigative€purpose€of€theÐ ¬ ü  Ðagency€to€the€extent€that€the€information€is€relevant€and€necessary€to€the€requesting€agencyððsÐ ’â  Ðdecision€on€the€matter;Ð xÈ  ÐÌà  àÔ_Ô(c)Ô_Ô€By€the€agency€or€by€Ô_ÔOPMÔ_Ô€to€locate€individuals€for€personnel€research€or€surveyÐ D”  Ðresponse,€and€in€the€production€of€summary€descriptive€statistics€and€analytical€studies€inÐ *z  Ðsupport€of€the€function€for€which€the€records€are€collected€and€maintained,€or€for€related€workÐ ` Ðforce€studies.€While€published€statistics€and€studies€do€not€contain€individual€identifiers,€in€someÐ öF Ðinstances€the€selection€of€elements€of€data€included€in€the€study€may€be€structured€in€such€a€wayÐ Ü, Ðas€to€make€the€data€individually€identifiable€by€inference;Ð Â ÐÌà  à(d)€To€provide€an€official€of€another€Federal€agency€information€needed€in€theÐ ŽÞ Ðperformance€of€official€duties€related€to€reconciling€or€reconstructing€data€files,€in€support€of€theÐ tÄ Ðfunctions€for€which€the€records€were€collected€and€maintained;Ð Zª ÐÌà  à(e)€To€disclose€information€to€officials€of€the€Merit€Systems€Protection€Board,€includingÐ &v Ðthe€Office€of€the€Special€Counsel,€when€requested€in€connection€with€appeals,€special€studies€ofÐ  \ Ðthe€civil€service€and€other€merit€systems,€review€of€Office€rules€and€regulations,€investigationsÐ òB Ðof€alleged€or€prohibited€personnel€practices,€and€such€other€functions,€promulgated€in€òòóó5€U.S.C.Ð Ø( Ð1205òò€óóand€1206,€or€as€may€be€authorized€by€law;Ð ¾ ÐÌà  à(f)€To€disclose€information€to€the€Equal€Employment€Opportunity€Commission€whenÐ Š Ú Ðrequested€in€connection€with€investigations€into€alleged€or€possible€discrimination€practices€inÐ p!À  Ðthe€Federal€sector,€examination€of€Federal€affirmative€employment€programs,€compliance€byÐ V"¦! ÐFederal€agencies€with€the€Uniform€Guidelines€on€Employee€Selection€Procedures,€or€otherÐ <#Œ" Ðfunctions€vested€in€the€Commission€by€the€Presidentððs€Reorganization€Plan€No.€1€of€1978;Ð "$r# ÐÌà  à(g)€To€disclose€to€prospective€non„Federal€employers,€the€following€information€about€aÐ î%>!% Ðspecifically€identified€current€or€former€Federal€employee:Ð Ô&$"& ÐÌà  àà ` à(Ô_ÔiÔ_Ô)€Tenure€of€employment;Ð  (ð#( ЀÌà  àà ` à(ii)€Civil€service€status;Ð l*¼%* ÐÌà  àà ` à(iii)€Length€of€service€in€the€agency€and€the€Government;€andÐ 8,ˆ', ÐÐ -n(- Ðà  àà ` à(iv)€When€separated,€the€date€and€nature€of€action€as€shown€on€the€Notification€ofÐ ° ÐPersonnel€Action,€Standard€Form€50€(or€authorized€exception);Ð –æ ÐÌà  à(h)€To€consider€employees€for€recognition€through€quality€step€increases,€and€toÐ b² Ðpublicize€those€granted.€This€may€include€disclosure€to€other€public€and€private€organizations,Ð H˜ Ðincluding€news€media,€which€grant€or€publicize€employee€recognition;Ð . ~ ÐÌà  à(Ô_ÔiÔ_Ô)€To€consider€and€select€employees€for€incentive€awards€and€other€honors€and€toÐ ú J Ðpublicize€those€granted.€This€may€include€disclosure€to€other€public€and€private€organizations,Ð à 0 Ðincluding€news€media,€which€grant€or€publicize€employee€awards€or€honors;Ð Æ   ÐÌà  à(j)€To€disclose€information€to€any€member€of€the€agencyððs€Performance€Review€Board€orÐ ’â  Ðother€board€or€panel€(e.g.,€one€convened€to€select€or€review€nominees€for€awards€of€merit€payÐ xÈ  Ðincreases),€when€the€member€is€not€an€official€of€the€employing€agency;€information€would€thenÐ ^®  Ðbe€used€for€the€purposes€of€approving€or€recommending€selection€of€candidates€for€executiveÐ D”  Ðdevelopment€of€Ô_ÔSESÔ_Ô€candidate€programs,€issuing€a€performance€appraisal€rating,€issuingÐ *z  Ðperformance€awards,€nominating€for€Meritorious€and€Distinguished€Executive€ranks,€andÐ ` Ðremoval,€reduction„in„grade,€and€other€personnel€actions€based€on€performance;Ð öF ÐÌà  à(k)€By€agency€officials€for€purposes€of€review€in€connection€with€appointments,Ð Â Ðtransfers,€promotions,€reassignments,€adverse€actions,€disciplinary€actions,€and€determinations€ofÐ ¨ø Ðthe€qualifications€of€an€individual;Ð ŽÞ ÐÌà  à(l)€By€the€Office€of€Personnel€Management€for€purposes€of€making€a€decision€when€aÐ Zª ÐFederal€employee€or€former€Federal€employee€is€questioning€the€validity€of€a€specific€documentÐ @ Ðin€an€individualððs€record;€andÐ &v ÐÌà  à(m)€As€a€data€source€for€management€information€for€promotion€of€summary€descriptiveÐ òB Ðstatistics€and€analytical€studies€in€support€of€the€related€personnel€management€functions€ofÐ Ø( Ðhuman€resource€studies;€may€also€be€utilized€to€locate€specific€individuals€for€personnel€researchÐ ¾ Ðor€other€personnel€management€functions;Ð ¤ô ÐÌ(2)€Training/Education€RelÔ_ÔatedÔ_Ô€UsesÐ p!À  ÐÌà  à(a)€To€disclose€information€to€Government€training€facilities€(Federal,€State,€and€local)Ð <#Œ" Ðand€to€non„Government€training€facilities€(private€vendors€of€training€courses€or€programs,Ð "$r# Ðprivate€schools,€etc.)€for€training€purposes;€andÐ %X $ ÐÌà  à(b)€To€disclose€information€to€educational€institutions€on€appointment€of€a€recentÐ Ô&$"& Ðgraduate€to€a€position€in€the€Federal€service,€and€to€provide€college€and€university€officials€withÐ º' #' Ðinformation€about€their€students€working€under€the€Cooperative€Education€Volunteer€Service,€orÐ  (ð#( Ðother€similar€programs€where€necessary€to€a€studentððs€obtaining€credit€for€the€experience€gained;Ð †)Ö$) ÐÌ(3)€Retirement/Insurance/Health€Benefits€Related€UsesÐ R+¢&+ ÐÌà  à(a)€To€disclose€information€to:€€the€Department€of€Labor,€Department€of€VeteransÐ -n(- ÐAffairs,€Social€Security€Administration,€Department€of€Defense,€Federal€agencies€that€haveÐ ° Ðspecial€civilian€employee€retirement€programs;€or€a€national,€State,€county,€municipal,€or€otherÐ –æ Ðpublicly€recognized€charitable€or€income€security€administration€agency€(e.g.,€StateÐ |Ì Ðunemployment€compensation€agencies)€where€necessary€to€adjudicate€a€claim€under€theÐ b² Ðretirement,€insurance€or€health€benefits€programs€of€the€Office€of€Personnel€Management€or€anÐ H˜ Ðagency€cited€above,€or€to€an€agency€to€conduct€an€analytical€study€or€audit€of€benefits€being€paidÐ . ~ Ðunder€such€programs;Ð  d ÐÌà  à(b)€To€disclose€to€the€Office€of€Federal€Employees€Group€Life€Insurance€informationÐ à 0 Ðnecessary€to€verify€election,€declination,€or€waiver€of€regular€and/or€optional€life€insuranceÐ Æ   Ðcoverage€or€eligibility€for€payment€of€a€claim€for€life€insurance;Ð ¬ ü  ÐÌà  àÔ_Ô(c)Ô_Ô€To€disclose€to€health€insurance€carriers€contracting€with€the€Office€of€PersonnelÐ xÈ  ÐManagement€to€provide€a€health€benefits€plan€under€the€Federal€Employees€Health€BenefitsÐ ^®  ÐProgram,€information€necessary€to€identify€enrollment€in€a€plan,€to€verify€eligibility€for€paymentÐ D”  Ðof€a€claim€for€health€benefits,€or€to€carry€out€the€coordination€or€audit€of€benefit€provisions€ofÐ *z  Ðsuch€contracts;Ð ` ÐÌà  à(d)€When€an€individual€to€whom€a€record€pertains€is€mentally€incompetent€or€under€otherÐ Ü, Ðlegal€disability,€information€in€the€individualððs€record€may€be€disclosed€to€any€person€who€isÐ Â Ðresponsible€for€the€care€of€the€individual,€to€the€extent€necessary€to€assure€payment€of€benefits€toÐ ¨ø Ðwhich€the€individual€is€entitled;Ð ŽÞ ÐÌà  à(e)€To€disclose€to€the€agency„appointed€representative€of€an€employee€all€notices,Ð Zª Ðdeterminations,€decisions,€or€other€written€communications€issued€to€the€employee,€inÐ @ Ðconnection€with€an€examination€ordered€by€the€agency€under:Ð &v ÐÌà  àà ` à(Ô_ÔiÔ_Ô)€Fitness„for„duty€examination€procedures;€orÐ òB ÐÌà  àà ` à(ii)€Agency„filed€disability€retirement€procedures;Ð ¾ ÐÌà  à(f)€To€disclose€to€a€requesting€agency,€organization,€or€individual€the€home€address€andÐ Š Ú Ðother€relevant€information€concerning€those€individuals€who,€it€is€reasonably€belÔ_ÔievedÔ_Ô,€mightÐ p!À  Ðhave€contracted€an€illness,€been€exposed€to,€or€suffered€from€a€health€hazard€while€employed€inÐ V"¦! Ðthe€Federal€work€force;€andÐ <#Œ" ÐÌà  à(g)€To€disclose€information€to€the€Department€of€Defense,€National€Oceanic€andÐ %X $ ÐAtmospheric€Administration,€and€the€United€States€Coast€Guard€needed€to€effect€anyÐ î%>!% Ðadjustments€in€retired€or€retained€pay€required€by€the€dual€compensation€provisions€of€òòóó5€U.S.C.Ð Ô&$"& Ð5532;Ð º' #' ÐÌ(4)€Labor€Relations€Related€UsesÐ †)Ö$) ÐÌà  à(a)€To€disclose€information€to€the€Federal€Labor€Relations€Authority€(including€itsÐ R+¢&+ ÐGeneral€Counsel)€when€requested€in€connection€with€investigation€and€resolution€of€allegationsÐ 8,ˆ', Ðof€unfair€labor€practices,€in€connection€with€the€resolution€of€exceptions€to€arbitratorððs€awardsÐ -n(- Ðwhere€a€question€of€material€fact€is€raised€and€matters€before€the€Federal€Service€ImpassesÐ ° ÐPanel;€andÐ –æ ÐÌà  à(b)€To€disclose€information€to€officials€of€labor€organizations€recognized€under€òòóó5€U.S.C.Ð b² Ð71€et€seq.€when€relevant€and€necessary€to€their€duties€of€exclusive€representation€concerningÐ H˜ Ðpersonnel€policies,€practices,€and€matters€affecting€working€conditions;€andÐ . ~ Ðà  àà ` àà ¸ àà  àà h àà À àà  àà p àà È àà  àà x àÌ(5)€Miscellaneous€UsesÐ ú J ÐÌà  à(a)€òòóóTo€provide€data€to€Ô_ÔOPMÔ_Ô€for€inclusion€in€the€automated€Center€Personnel€Data€File;Ð Æ   ÐÌà  à(b)€To€be€disclosed€for€any€other€routine€use€set€forth€in€the€Government„wide€system€ofÐ ’â  Ðrecords€notice€published€for€this€system€by€Ô_ÔOPMÔ_Ô,€see€Ô_ÔOPMÔ_Ô/Ô_ÔGOVTÔ_Ô„1,€or€any€successor€Ô_ÔOPMÔ_ÔÐ xÈ  Ðsystem€notice€that€may€be€published€for€this€system€(visit€Ô4‚UheßÔÝ‚ÍOÝÔÿÔòòÝ  ÝÔ5  Ôwww.opm.govÔ6`]ÔÝ‚ÍOt]€necÝóóÔÿÔÝ  ÝÔ7heƒ¢]Ô€for€more€information);Ð ^®  ÐÌà  àÔ_Ô(c)Ô_Ô€To€disclose€information€to€a€Federal,€state,€or€local€agency€for€determination€of€anÐ *z  Ðindividualððs€entitlement€to€benefits€in€connection€with€Federal€Housing€AdministrationÐ ` Ðprograms;€andÐ öF ÐÌà  à(d)€To€locate€individuals€for€personnel€research€or€survey€response,€and€in€the€productionÐ Â Ðof€summary€descriptive€statistics€and€analytical€studies€in€support€of€the€function€for€which€theÐ ¨ø Ðrecords€are€collected€and€maintained,€or€for€related€work€force€studies.€While€published€statisticsÐ ŽÞ Ðand€studies€do€not€contain€individual€identifiers,€in€some€instances,€the€selection€of€elements€ofÐ tÄ Ðdata€included€in€the€study€may€be€structured€in€such€a€way€as€to€make€the€data€individuallyÐ Zª Ðidentifiable€by€inference.à  àà h àÐ @ ÐÌà  àSee€also€Appendix€I€for€other€ways€that€the€Privacy€Act€permits€the€FTC€to€discloseÐ  \ Ðsystem€records€outside€the€agency.Ð òB ÐÌDISCLOSURE€TO€CONSUMER€REPORTING€AGENCIES:Ð ¾ ÐÌà  àNone,€except€as€authorized€under€5€U.S.C.€552a(b)(12)€when€trying€to€collect€a€claim€ofÐ Š Ú Ðthe€Government.€€See€Appendix€I.Ð p!À  ÐÌPOLICIES€AND€PRACTICES€FOR€STORING,€RETRIEVING,€ACCESSING,€RETAINING,Ð <#Œ" ÐAND€DISPOSING€OF€RECORDS€IN€THE€SYSTEM:Ð "$r# ÐÌSTORAGE:Ð î%>!% ÐÌà  àRecords€may€be€maintained€on€standard€legal„size€and€letter„size€paper,€and€in€electronicÐ º' #' Ðstorage€media€such€as€personnel€system€databases€and€.Ô_ÔpdfÔ_Ô€forms.Ð  (ð#( ÐÌÔ_ÔRETRIEVABILITYÔ_Ô:Ð l*¼%* ÐÌà  àRecords€are€indexed€by€employee€name.Ð  8,ˆ', ÐSAFEGUARDS:Ð ° ÐÌà  àAccess€is€restricted€to€agency€personnel€or€contractors€whose€responsibilities€requireÐ |Ì Ðaccess.€€Paper€records€are€maintained€in€Ô_ÔlockableÔ_Ô€rooms€or€file€cabinets.€€(In€addition,€FTCÐ b² ÐÔ_ÔHRMOÔ_Ô€offices€are€in€a€locked€suite€separate€from€other€FTC€offices€not€generally€accessible€toÐ H˜ Ðthe€public€or€other€FTC€staff.)€€Access€to€electronic€records€is€controlled€by€ð ðuser€IDðð€andÐ . ~ Ðpassword€combinations€and/or€other€appropriate€electronic€access€or€network€controls€(e.g.,Ð  d ÐÔ_ÔfirewallsÔ_Ô).€€FTC€buildings€are€guarded€and€monitored€by€security€personnel,€cameras,€ID€checks,Ð ú J Ðand€other€physical€security€measures.€Ð à 0 ÐÌRETENTION€AND€DISPOSAL:Ð ¬ ü  ÐÌà  àThe€Official€Personnel€Folder€(Ô_ÔOPFÔ_Ô)€is€retained€by€the€Commission€as€long€as€theÐ xÈ  Ðindividual€is€employed€with€the€Commission.€€The€Commission€maintains€all€Ô_ÔOPFsÔ_Ô€according€toÐ ^®  Ðthe€most€current€version€of€Ô_ÔOPMÔ_Ôððs€Guide€to€Personnel€Ô_ÔRecordkeepingÔ_Ô.€€When€the€individualÐ D”  Ðtransfers€to€any€Federal€agency€or€to€another€appointing€office,€the€Ô_ÔOPFÔ_Ô,€with€long„term€medicalÐ *z  Ðrecords,€if€any,€inserted€in€a€separate€envelope,€is€sent€to€that€agency€or€office.€€Other€medicalÐ ` Ðrecords€covered€by€this€system€(òòi.e.óó,€fitness„for„duty€examinations)€are€considered€temporary€inÐ öF Ðnature.€€Such€records,€when€not€submitted€to€the€Ô_ÔOPMÔ_Ô€for€retention€in€a€disability€retirement€fileÐ Ü, Ð(or€submitted,€but€Ô_ÔOPMÔ_Ô),€shall€be€destroyed€no€later€than€6€months€after€closing€action€on€theÐ Â Ðcase€or€sooner€at€the€discretion€of€the€Commission.€€Other€personnel„related€medical€records€areÐ ¨ø Ðcovered€by€a€separate€Ô_ÔOPMÔ_Ô€Privacy€Act€system€of€records€notice,€Ô_ÔOPMÔ_Ô/Ô_ÔGOVTÔ_Ô„10.€€Ð ŽÞ ÐÌà  àòòLong„term€recordsóó.€€Within€90€days€after€the€individual€separates€from€the€FederalÐ Zª Ðservice,€the€Ô_ÔOPFÔ_Ô€is€sent€to€the€National€Personnel€Records€Center€for€long„term€storage.€In€theÐ @ Ðcase€of€administrative€need,€a€retired€employee,€or€an€employee€who€dies€in€service,€the€Ô_ÔOPFÔ_Ô€isÐ &v Ðsent€to€the€Records€Center€within€120€days.€€Destruction€of€the€Ô_ÔOPFÔ_Ô€is€in€accordance€withÐ  \ ÐGeneral€Records€Schedule€Ô_ÔGRSÔ_Ô„1.€€Folders€are€retained€for€65€years€from€date€of€last€separationÐ òB Ðfrom€Federal€employment.€Ð Ø( ÐÌà  àòòOther€recordsóó.€€These€records€are€retained€for€varying€periods€of€time.€Generally€they€areÐ ¤ô Ðmaintained€for€a€minimum€of€1€year€or€until€the€employee€transfers€or€separates.Ð Š Ú ÐÌà  àSome€records€within€the€Commissionððs€automated€personnel€records€may€be€retainedÐ V"¦! Ðindefinitely€as€a€basis€for€longitudinal€work€history€statistical€studies.€After€the€disposition€dateÐ <#Œ" Ðin€Ô_ÔGRSÔ_Ô„1,€such€records€may€not€be€used€in€making€decisions€concerning€employees.Ð "$r# ÐÌSYSTEM€MANAGER(S)€AND€ADDRESS:Ð î%>!% ÐÌà  àDirector,€Human€Resources€Management€Office,€Federal€Trade€Commission,€600Ð º' #' ÐPennsylvania€Avenue,€NW.,€Washington,€DC€20580.Ð  (ð#( ÐÌNOTIFICATION€PROCEDURE;€RECORD€ACCESS€PROCEDURES;€AND€CONTESTINGÐ l*¼%* ÐRECORD€PROCEDURES:Ð R+¢&+ Ðà  àà ` àà ¸ àà  àÌà  àSee€Appendix€II.€€Current€FTC€employees€may€also€request€access€to€their€recordsÐ -n(- Ðdirectly€through€their€designated€FTC€Ô_ÔHRMOÔ_Ô€contact€or€managers,€as€applicable,€and€may€beÐ ° Ðrequired€to€complete€a€written€request€form€and€to€show€identification€to€obtain€access€to€theirÐ –æ Ðrecords.€€€Ð |Ì ÐÌà  àFormer€FTC€employees€subsequently€employed€by€another€Federal€agency€shouldÐ H˜ Ðcontact€the€personnel€office€for€their€current€Federal€employer.€€Former€employees€who€have€leftÐ . ~ ÐFederal€service€and€want€access€to€their€official€personnel€records€in€storage€should€contact€theÐ  d ÐNational€Personnel€Records€Center,€111€Ô_ÔWinnebagoÔ_Ô€Street,€St.€Louis,€MO€63118„4126.Ð ú J ÐÌRECORD€SOURCE€CATEGORIES:Ð Æ   ÐÌà  àIndividual€to€whom€the€record€applies€and€agency€employees.Ð ’â  ÐÌEXEMPTIONS€CLAIMED€FOR€THE€SYSTEM:Ð ^®  ÐÌà  àNone.Ð *z  ÐÌò òó óÔ#†X7ïXXX7ïA#Ô